Run your polo operations from one system
Polo HQ helps clubs and teams manage players, horses, practices, and chukkers in one operational platform built specifically for polo.
Core Features
The live features currently available in Polo HQ.
Players
Manage player records, availability, participation, and operational information in one organised system.
- Add players individually or import using CSV
- Track availability and participation
- Organise players using groups and tags
Horse Profiles
Track horse records, planning, health, training and exercise logs, documents, and operational usage in one place.
- Maintain health logs, training records, and exercise history
- Store documents, notes, and provider information
- Track matches, tournaments, or chukkers played and upcoming participation
Calendar
View past and upcoming practices and matches, track horse management and player availability signals in one operational calendar.
- See practices, matches, and appointments in one view
- Track player availability signals
- Keep horse management and daily scheduling visible
Practice Workspace
Create, organise, and run polo practices from a single operational workspace.
- Build the roster, add guests, and define participation
- Assign horses when needed
- Export a clean practice sheet for players and staff
Chukker Generator
Generate balanced chukkers directly inside the practice workflow.
- Build balanced teams based on handicap
- Support horse allocation and player pairing preferences
- Manually refine and regenerate instantly
Chukker Analytics
Understand practice activity, player participation, and chukker volume across the organisation.
- Track completed practices and total chukkers
- Monitor player participation trends
- View weekly player activity and chukker volume in a chart
Financials
Track income, expenses, invoices, bills, and cash flow across your polo operation in one clear financial workspace.
- See actual income and expenses based on real payments
- Track upcoming receivables and payables before they happen
- Organise transactions by category, cost centre, and tags
- Cash basis P&L with a forecast layer
- Bills with explicit, dated payment flow
- Bill paid dates surfaced in the ledger
Lessons
A structured lesson management system that centralises scheduling, player participation, and execution in one controlled workflow.
- Schedule lessons with instructor, capacity, and key details
- Manage players across roster, lesson list, and waitlist
- Assign horses and track attendance in real time
Stables
Polo HQ Stables is a daily operations command center for the yard. Quick-add workflows, KPI tiles, allocation flows, and the operational filters managers use day-to-day.
- Daily Operations command center with quick-add and KPI tiles
- Yard, stalls, tack room, feed orders, and service lists
- Owner tack views, allocation workflows, and activity log
- Inspection History with full edit and delete
- PDF exports and full mobile support
Maintenance
A full operations module covering grounds, vehicles, assets, inspections, suppliers, and tasks. Designed mobile first so staff can complete tasks from a phone in the yard.
- Operations, Grounds, Tasks, and Assets tabs with full CRUD
- Vehicle docs, inspections, trips, and service logs
- Suppliers and personnel management
- Mobile first card stack with bottom sheets for staff
- Real PDF exports and a full event audit per action
Groom Mode
Groom Mode is a Progressive Web App for grooms and stable staff. Optimised for one handed use in the yard, with bottom navigation, full bleed views, install to home screen, and a dedicated Live Session tracker for real time training.
- Mobile first /groom shell with bottom navigation and PWA install
- Horse notes with text and audio recordings, attributed to the groom
- Task checkboxes with optimistic toggles and full card tap
- Live Session tracker for real time training with activity titles
- Spanish (Argentina) and English locales, switchable from the login screen
- CSV, PDF, and PNG exports of groom data
Global CRM Search
A full pane search experience layered on the dashboard. Indexes the entire CRM and deep links straight into the right tab or sub record.
- Indexes horses, players, financials, health logs, documents, notes, and horse appointments
- Deep links into the right tab or sub record
- First tap focus on mobile, autofocus on desktop, full screen overlay on small screens
- Health log and expense matching parity with original labels preserved
Notifications & Operational Events
A foundational platform layer. Every operational module writes to one event stream, so Timeline, Calendar, Notifications, Planner, and iCal all stay in sync from a single source of truth.
- Unified operational events across every module
- Manager bell with last-24h window and entity-level deduping
- Timeline with 100% module coverage and human readable entries
- iCal feed reflects the unified event stream. Subscribe externally.
- Calendar grouping for bulk appointments
Bilingual: English & Spanish
The whole app works in English and Spanish (Argentina). Users pick their language at login and can switch any time from Settings.
- Full app coverage in English and Spanish (Argentina)
- Language toggle on the login screen
- Switch language any time from the Settings page inside the app
Built for real polo operations
Polo practices are often organised through messages, spreadsheets, and last-minute coordination. Polo HQ replaces that with one structured system where managers can plan sessions, generate balanced chukkers, assign horses when needed, and share a final practice sheet with players and staff.
- Player availability and participation in one place
- Chukker planning inside the practice workflow
- Horse allocation when clubs provide horses
- Printable outputs ready for the field
OPERATE POLO AT A HIGHER STANDARD
Centralise your organisation inside one structured headquarters for players, horses, chukkers, stable and financial control.
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